Houston Chapter Amigos Logo Chapter Information
Letter Writing Campaign Details for
2009 - 2010 Volunteers
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As described in the program participation rules, each volunteer and family must actively participate in the primary fundraising activity - the letter writing campaign.
Due Date As soon as you have your mailing list completed with 125 names and addresses, please send it as an attachment to ahcrowley@comcast.net.  Your list should be completed over winter break. Each volunteer shall prepare the letters for the January 10, 2010 training meeting.
Donation Sources Possible sources for fundraising could include family friends, relatives, business associates, your doctor or dentist, teachers, fellow church or synagogue members, etc.
Supplies Provided The following will be provided to each volunteer at the November 8, 2009 Potluck Dinner:
  1. 125 regular No. 10 envelopes
  2. 125 return envelopes
  3. Sheets of white address labels
  4. Diskette with form letter and mail merge Word files
  5. 125 Amigos de las Americas Houston chapter brochures
Procedure The suggested procedure for preparing your letters is set out below.
  1. Enter the 125 or more full names, addresses and telephone numbers into the spreadsheet.
  2. Customize our form letter with your personal information.
  3. Using the mail merge program provided, produce letters (use 20 lb. paper), address labels, and at least 250 return address labels addressed to you.
  4. Sign each letter (a personal handwritten note increases donations).
  5. Prepare 125 or more self-addressed return envelopes (the smaller envelopes), using the self-addressed return address labels.
  6. Prepare 125 or more stamped fundraising envelopes with prepared address labels and with the second set of your return address labels attached in upper left hand corner.
  7. Stuff each fundraising envelope with signed letter, a brochure, and a return envelope. Stamp and seal each letter.
  8. Bring letters to the training meeting on January 10, 2010.
Recordkeeping Each Volunteer must keep a personal record of all contributions and must turn in all contributions with a submittal form (in a sealed envelope with your name on it) at the next regularly scheduled training meeting.
Thank-you's Each Volunteer must send a thank you letter to each of his or her contacts who makes a contribution to the letter-writing campaign.
For assistance Any volunteer who does not have access to a computer should contact Ann Crowley at 713-665-3283.

Questions regarding the form letter and mail merge program diskette should be referred to Ann Crowley at 713-665-3283.

Last Updated
4 November, 2009